TYP Validated Opportunities

The Office Co-ordinator plays a key role in ensuring the smooth and efficient day-to-day operation of a busy Dublin Airport office. This position supports facilities coordination, workspace planning, and administrative operations while acting as the main point of contact for internal teams and external suppliers. The role involves managing office logistics, coordinating meetings and events, overseeing suppliers and services, maintaining systems and records, and ensuring the workplace is organised, well-maintained, and operating to a high standard. Please note, this is a 12-month contract. Responsibilities: Oversee daily office operations to ensure an efficient and well-organised workplace Support the Head of Facilities coordinating and balancing the business load, capacity and skill planning requirements. Co-ordinate office space requirements, including layouts and workspace changes, managing visitors, set up of meeting rooms etc. Act as main point of contact in our Dublin office for all teams facilities queries Maintain and improve office policies, procedures, and systems Manage relationships with external suppliers and service providers Sort and distribute communications in a timely manner Create and update records ensuring accuracy and validity of information Schedule and plan meetings and appointments Ordering office equipment, stationery and kitchen/catering supplies Manage catering, meeting requests for on/offsite Board & Executive meetings Oversight of office expenditure and invoice reconciliation Arranging courier, taxi, shipping and other services for the office Maintaining office systems, including data management and filing Provide operational administration support for a variety of vendor documentation including maintenance, catering, security, cleaning, and equipment vendors. Carry out daily / weekly building inspections ensuring all office accommodation is maintained to a high standard and acting where required Ideal Candidate Profile The ideal candidate will have previous experience in a similar role or senior administrative role within a fast-paced environment, with strong organisational, communication, and problem-solving skills. They will be highly proficient in Microsoft Office and comfortable working across multiple systems, with the ability to manage competing priorities and maintain excellent attention to detail. A proactive and adaptable self-starter, they will demonstrate strong time management, professionalism, and a client-focused approach, with the confidence to take initiative, make decisions, and coordinate effectively across teams and external partners.